Struggling to keep your video production files organized? You're not alone! An efficient folder structure, proper use of tags and metadata, and an organized archive can make a world of difference for busy video editors.
In this blog post, we'll guide you through optimizing your video production workflow, so you can focus on the creative aspects of your work without wasting time searching for files. Let's dive in!
Master Client Folder
Creating a master clients folder is the first step towards better organization. This folder will house all the files for each of your clients in separate sub-folders. Some key benefits of using a master clients folder include improved organization, workflow efficiency, client confidentiality, easier backups and archiving, and scalability as your client base grows.
When setting up a master client folder, create sub-folders for assets that apply to each client's projects, such as logos, stock footage, jingles, and brand guidelines. Additionally, create a separate sub-folder for each video project within a client's folder, using descriptive names that include the project name and date.
Project Folder Structure
Within each project folder, create the following sub-folders to keep your files organized:
- Raw Footage
- Audio (with separate sub-folders for voiceovers, music, and sound effects)
- Graphics (for images, logos, and graphic elements specific to the project)
- Project Files (store your editing software project files here)
- Exports (for all exported videos)
- Documents (for scripts, storyboards, shot lists, and other production documents)
Naming Conventions
Use simple and descriptive naming conventions for your files, making it easy to identify and locate specific files when needed. For example, you might name a video file "ClientName_Explainer_Scene01_Take02."
Tags and Metadata
Optimizing the use of tags and metadata helps you quickly search and locate specific assets. Update metadata on both Windows and Mac systems by right-clicking on the file, selecting "Properties" or "Get Info," and editing relevant metadata fields.
Color-Coding
Color-coding your assets can further improve organization. Use third-party applications for Windows or built-in features for Mac to assign colors to folders based on your organizational system.
Backups
Regularly backing up your files is crucial for any video editor. Use at least two backup locations (one local and one remote) and automate your backups using backup software. Regularly test your backups by restoring a file or folder from your backup location.
Review and Archive
Schedule regular review sessions to assess your ongoing projects and archive completed projects. Create a separate folder structure for archived projects and compress them using a file compression tool to save storage space. Catalog each archived project for easy future reference and invest in long-term storage solutions as your business grows.
Conclusion
By following these simple steps, you'll be well on your way to a more organized and efficient video production workflow. Remember, a little bit of organization goes a long way! Stay tuned to the Broad Approach blog for more tips and tricks.
Good habits to get into